MediaMagazine Conference for A Level Media Studies Students 2026, BFI Southbank, London

Getting to the Conference

Train/tube

• The BFI Southbank is a short walk from Charing Cross, Embankment, Waterloo and Southwark.

Bus

• Routes 1, 4, 26, 59, 68, 76, 77, 139, 168, 171, 172, 176, 188, 211, 243, 341, 381, 507, 521, RV1

Access

• BFI Southbank has wheelchair access and fixed induction loops in all auditoria.

Risk Assessment

We are unable to provide a risk assessment for your students, but are very happy to answer any questions you might have about the venue which would help you in completing your own risk assessment.

Arrangements on the Day

Registration

Registration will open at 9.30am, with seating at 10am.

Teachers Accompanying Students

We expect all students to be accompanied by a teacher. There should be a minimum of 1 teacher per 10 students.

We request that teachers meet their students in advance, register as a group and sit with their groups of students. Teachers are responsible for ensuring that their own students maintain acceptable standards of behaviour in the auditorium and in the BFI building.

Lunch and Refreshments

You and your students will be responsible for providing your own lunches. There are sandwich shops along the river and local supermarkets close to Waterloo Station. The Benugo café in the BFI serves sandwiches, cakes and drinks.

Prices

• The fee is £25 per student, with one free teacher place as follows: 1-9 students = 1 free teacher place; 10-19 students = 2 free teacher places and so on.
• You will be automatically allocated the correct number of teacher places and will need to provide details for each teacher attending. (You can change the teachers attending, if necessary, when you tell us final numbers on Wednesday 7th January.)
• For additional teachers, or teachers attending without students, for their own interest or CPD, the charge is £50 each.

Booking the conference – important information

• Before booking, please see our updated cancellation policy.
• We are unable to take provisional bookings or reserve places. Conference places will be allocated on a first come first served basis.
• To book this conference you must be signed into a UK Educator Admin (purchasing) or UK Trust/Academy – Head Office (purchasing). Trust/MAT head offices ordering for more than one school, will need to place separate orders for each school.
• Bookings can only be made online. It is no longer possible to pay in full for conference places by debit or credit card at the time of booking.
• Overseas schools and individuals interested in attending the conference, please email us.

How to book

• Sign in to a UK Educator Admin (purchasing) or UK Trust/Academy – Head Office (purchasing) account.
• Add the number of student places you need. Free teacher places will be allocated automatically. There is a limit of 60 places per organisation.
• Confirm you have read and agree to the updated terms & conditions.
• Add the names and contact details of the teachers attending – if you don't know these details yet, just copy/paste the details of the lead teacher.
• Checkout within 24 minutes. Otherwise the booking will expire and you will have to begin the process again.
• Click submit and then Go to basket.
• 'Places exceeded' message? Reasons for this message are:
  • You are trying to order more than 60 places (including free teacher places)
  • Due to the number of places in other customers’ baskets, there are currently insufficient places available to fulfil this order. Try again later.
• Checkout. 
• Once you have booked your place, you will see a screen indicating your order has been successful. Please make a note of your order number.
• The person making the booking and all the teachers attending will also receive an automatic acknowledgement of your booking.
• A non-refundable deposit invoice of 20% of the booking value will be emailed to you within 24 hours of booking. It must be paid by debit or credit card within 7 days of receipt. Failure to pay this invoice will result in the cancellation of the booking.
• Please do not make final travel arrangements until you have paid your deposit invoice.

Deposit

• A 20% non-refundable deposit will be applied to all places booked. 
• You will receive a non-refundable deposit invoice of 20% of the booking value, to be paid by credit card within 7 days of receipt. Failure to pay this invoice will result in the cancellation of the booking.
• If you subsequently cancel a place you will lose the 20% deposit paid. You will not be able to use the 20% deposit paid on cancelled places towards the final invoice.
• The balance invoice will be sent on 9th January, after the deadline for confirming final numbers.

Cancellations and Amendments

• The 20% deposit on places booked is non-refundable. Please note: you will not be able to use the 20% deposit paid on cancelled places towards the final invoice.
• You can make amendments to your booking until the final numbers deadline – 5pm on Wednesday 7th January. You will lose the 20% deposit paid on places cancelled by this deadline.
• You will be invoiced for the balance of the total fee (80%) on confirmed places. Please note: you will not be able to use the 20% deposit paid on cancelled places towards this final invoice.
• After this date you will be charged 100% of the ticket price, regardless of the numbers of students you bring to the conference.
• We will email on Monday 5th January to remind you to confirm your final numbers.
• The invoice for the balance of your conference booking will be will be sent on 9th January, after the deadline for confirming final numbers. It will come from [email protected] Further correspondence related to payment will come from [email protected]

Please note: We will be unable to make refunds in the case of weather, transport difficulties or circumstances beyond our control. Should EMC need to cancel the conference, a full refund will be on offer. (However, personal arrangements including travel, accommodation or hospitality relating to the conference which have been arranged by you or your institution are at your own risk and not refundable by us.) 

Waiting list

• We are no longer operating a waiting list for student conferences.
• If places become available, we will re-open the bookings on the website. We will publicise this via social media and our general mailing list. This will most likely be after the final numbers on Wednesday 7th January.