emagazine Language Conference in the North 2025

Getting to the Conference

• The Conference is being held at The King's School, Macclesfield.
• A site map with key locations referred to below can be downloaded here.
• Directions to the school are available here.
• Please enter at the west entrance (2) to the school grounds.

Minibuses and cars

• Please park in the Infant and Junior car park (3) – the first one you come to.

Coaches

• Coaches can park and stay in the coach layby directly in front of the main school building, at the top of the ‘boulevard’ (5). 
• Additional parking for coaches is available on some gravel by the Infant & Junior car park (in between 3 and 5).
  
• There is additional coach parking at Derby Fields (6). Please note that there is a separate road entrance to this area, further east along the main road towards Macclesfield.
  

Arrangements on the Day

The Conference is being held at The King's School, Macclesfield.

A site map with key locations referred to below can be downloaded here.

Registration

Registration will open at 9.45am and we ask you to be in your seats for 10.15am so we can begin promptly at 10.30am.

Please enter either at the main reception or through the doors to the refectory (right underneath the number 4 on the map).

Teachers Accompanying Students

We expect all students to be accompanied by a teacher. There should be a minimum of 1 teacher per 20 students.

We request that teachers meet their students in advance, register as a group and sit with their groups of students. Teachers are responsible for ensuring that their own students maintain acceptable standards of behaviour in the auditorium and around the school

Lunch and Refreshments

There is space for students to eat lunch in the refectory.

Prices

• The fee is £22.50 per student, with one free teacher place as follows: 1-9 students = 1 free teacher place; 10-19 students = 2 free teacher places and so on.
• You will be automatically allocated the correct number of teacher places and will need to provide details for each teacher attending. (You can change the teachers attending, if necessary, when you tell us final numbers on 4th February.)
• For additional teachers, or teachers attending without students, for their own interest or CPD, the charge is £50 each.

How to book

Book online and choose to pay by invoice.

• We are unable to take provisional bookings or reserve places.
• Conference places will be allocated on a first come first served basis.
• There is a limit of 60 places per organisation.
• Please see our updated cancellation policy.
• To book this conference you must be signed into a UK Educator Admin (purchasing) or UK Trust/Academy – Head Office (purchasing). Trust/MAT head offices ordering for more than one school, will need to place separate orders for each school.

1. Click 'Book now’ (right-hand column).
2. Add the number of student places you need. Free teacher places will be allocated automatically.
3. Confirm you have read and agree to the updated terms & conditions.
   • 'Places exceeded' message? Reasons for this message are:
     • You are trying to order more than 60 places (including free teacher places)
     • Due to the number of places in other customers’ baskets, there are currently insufficient places available to fulfil this order.
4. You will be asked to add the names and contact details of the teachers attending – if you don't know these details yet, just copy/paste the details of the lead teacher.
5. Please make sure you add the attendee details immediately and checkout within 24 minutes. Otherwise the booking will expire and you will have to begin the process again.
6. Click submit and then Go to basket.
7. Checkout. 
8. Once you have booked your place, you will see a screen indicating your order has been successful. You may want to make a note of your order number. The person making the booking and all the teachers attending will also receive an automatic acknowledgement of your booking.
9. Please do not make final travel arrangements until you have paid your deposit invoice.

Deposit

• A 20% non-refundable deposit will be applied to all places booked. If you cancel a place you will lose the 20% deposit paid. You will not be able to use the 20% deposit paid on cancelled places towards the final invoice.
• if paying by invoice you will receive a non-refundable deposit invoice of 20% of the booking value, to be paid by credit card within 7 days of receipt. Failure to pay this invoice will result in the cancellation of the booking.
• If paying by credit card, 20% of the total value of the booking is non-refundable.

Cancellations and Amendments

• The 20% deposit on places booked is non-refundable. Please note: you will not be able to use the 20% deposit paid on cancelled places towards the final invoice.
• You can make amendments to your booking until the final numbers deadline – 5pm on 4th February 2025. You will lose the 20% deposit paid on places cancelled by this deadline.
• If you paid the full fee by card, you will receive an 80% refund on places cancelled by the final numbers deadline.
• Schools who choose invoice payment will be invoiced for the balance of the total fee (80%) on confirmed places. Please note: you will not be able to use the 20% deposit paid on cancelled places towards this final invoice.
• After this date you will be charged 100% of the ticket price, regardless of the numbers of students you bring to the conference.
• We will email on 29th January to remind you to confirm your final numbers.
• If paying by invoice, the invoice for the balance of your conference booking will be sent the day after the conference takes place and will come from [email protected]

Please note: We will be unable to make refunds in the case of weather, transport difficulties or circumstances beyond our control. Should EMC need to cancel the conference, a full refund will be on offer. (However, personal arrangements including travel, accommodation or hospitality relating to the conference which have been arranged by you or your institution are at your own risk and not refundable by us.) 

Waiting list

• We are no longer operating a waiting list for student conferences.
• If places become available, we will re-open the bookings on the website. We will publicise this via social media and our general mailing list.